Chart of Accounts

Select Accounting > Chart Of Accounts. Search for an association by either Account Number or Description. If you are using universal navigation, click Accounting > Settings > Chart Of Accounts.

Adding a COA

Click New to add a COA.
Complete these fields:
- Account Description
- Account Number (using format shown)
- Report Type
- Balance Sheet
- Income Statement
- Typical Balance
- Debit
- Credit
- Reserve Account: Toggle on if there will be a separate set of financials created.
- Include in Reserve Schedule: Toggle on to include in Reports > Accounting > Reserve Schedule Reports. If you are using universal navigation, click Insights > Reports > Accounting. If you are using universal navigation, click Insights > Reports > Accounting/ Reserve Schedule.
Click Save.

Deleting a COA

COAs may be deleted if they are not being used.

Select the checkbox next to the entry to be deleted and click Delete.
Confirm the deletion on the popup.

Merging COA

Combine multiple accounts into one with the Merge function.

Select two or more accounts and click Merge.
In the popup, select the Account Description name to keep, then click Save.

Exporting COA to Excel

Select the account(s) to be exported to an Excel report, then click Excel. A report is generated and stored in the default download directory.

Copying a COA

To copy an existing COA to a different community:

Select the Homeowner’s Association from which to copy.

Select an Account Description and click Copy. In the popup, select either All Accounts or Selected Accounts, and press Accept. Confirm selection in the next popup.
Back on the Chart of Accounts screen, select the HOA to which to copy the COA(s), then press Paste.