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Viewing CINC VendorPay Invoice History

Viewing CINC VendorPay Invoice History

You can view and interpret CINC VendorPay invoice history. It outlines the key fields and how each data point relates to payment processing and bank statement details, helping you track payment activity and understand the status of each invoice.

Follow these steps to view CINC VendorPay invoice history:

  1. In CINC, go to Vendors > Invoices.

    OR

    In CINC with universal navigation, go to Payables > Invoices > Invoices.

  2. The Invoice List page displays. Search for and select the appropriate invoice.

    Note: Click Paid in the Status/Approvals column to view the latest status.

  3. The Invoice page displays. Click the History tab.

Field

Description

Trans ID

CINC’s internal identifier, this ID displays in CINC VendorPay transactions on the customer bank statement as AVIDPAY AVIDPAY SERVICE REF* CK* #####. The CK # corresponds with the Trans ID.

Payment ID

Avid’s internal identifier. If the invoice is split into multiple payment types, each payment type receives a unique Payment ID.

Vendor Pay Check #

Actual check number on the check mailed to the vendor. ACH transactions in CINC have a check #0 with an additional data point, “Vendor Pay Check #”, that represents the physical check # on the check sent to the vendor from Avid’s clearing account.

Payment Method

Method by which Avid paid the vendor.

Status

Status of the payment at a given point in time. A Created status with a payment ID shows the payment has been successfully sent to AvidXchange.

Invoice History Example: Check

Date

Action

01/25/2023
10:45:25 AM

Invoice Posted
​
Check #: 0
Amount: ($5,000.00)
Posted For: 01/25/2023

01/25/2023
05:36:00 PM

Created
​
Payment ID: 105354732
Payment Method: AvidPay Check
Status: Payment created and saved

01/25/2023
05:36:00 PM

Payment Type Updated
​
Payment ID: 105354732
Payment Method: AvidPay Check
Status: AvidPay Check

01/26/2023
04:34:00 PM

Payment Status Updated
​
Payment ID: 105354732
Payment Method: AvidPay Check
Status: Debit Requested

01/26/2023
06:15:00 PM

Payment Approved
​
Payment ID: 105354732
Payment Method: AvidPay Check
Status: Payment Approval Task 1-Approvals Completed

01/26/2023
06:15:00 PM

Payment Status Updated
​
Payment ID: 105354732
Payment Method: AvidPay Check
Status: Sent to Check Printer

01/26/2023
07:05:00 PM

Payment Status Updated
​
Payment ID: 105354732
Payment Method: AvidPay Check
Status: Issued to Supplier

01/30/2023
09:10:00 AM

Payment Status Updated
​
Payment ID: 105354732
Payment Method: AvidPay Check
Status: Cleared

Invoice History Example: Split

Date

Action

01/20/2023
08:10:35 AM

Invoice Posted
​
Check #: 0
Amount: ($10,000.00)
Posted For: 01/20/2023

01/20/2023
02:02:00 PM

Created
​
Payment ID: 105354732
Payment Method: AvidPay Check
Status: Payment created and saved

01/20/2023
02:02:00 PM

Payment Type Updated
​
Payment ID: 105354732
Payment Method: AvidPay Check
Status: AvidPay Check

01/20/2023
04:18:00 PM

Payment Status Updated
​
Payment ID: 105354732
Payment Method: AvidPay Check
Status: Multiple

01/20/2023
05:00:00 PM

Created
​
Payment ID: 105354733
Payment Method: Virtual Credit Card
Status: Payment created and saved

01/20/2023
05:02:00 PM

Payment Type Updated
​
Payment ID: 105354733
Payment Method: Virtual Credit Card
Status: Virtual Credit Card

01/20/2023
06:13:00 PM

Payment Approved
​
Payment ID: 105354733
Payment Method: Virtual Credit Card
Status: Payment Approval Task 1-Approvals Completed

01/21/2023
06:13:00 PM

Payment Status Updated
​
Payment ID: 105354733
Payment Method: Virtual Credit Card
Amount: $8,000
Status: VCC Processing

01/24/2023
07:10:00 PM

Payment Status Updated
​
Payment ID: 105354733
Payment Method: Virtual Credit Card
Amount: $8,000
Status: VCC Cleared

01/20/2023
04:18:00 PM

Payment Type Updated
​
Payment ID: 105354734
Payment Method: AvidPay Check
Amount: $2,000
Status: AvidPay Check

01/20/2023
06:13:00 PM

Payment Approved
​
Payment ID: 105354734
Payment Method: AvidPay Check
Amount: $2,000
Status: Payment Approval Task 1-Approvals Completed

01/20/2023
10:13:00 PM

Payment Status Updated
​
Payment ID: 105354734
Payment Method: AvidPay Check
Amount: $2,000
Status: Sent to Check Printer

01/21/2023
07:10:00 AM

Payment Status Updated
​
Payment ID: 105354734
VendorPay Check #: 123458
Payment Method: AvidPay Check
Amount: $2,000
Status: Issued to Supplier

01/25/2023
09:10:00 AM

Payment Status Updated
​
Payment ID: 105354734
VendorPay Check #: 123458
Payment Method: AvidPay Check
Amount: $2,000
Status: Cleared

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