Sometimes a GL code turns out to be wrong after an invoice has already posted. Updating the GL lets you correct the coding on a paid invoice without voiding it or disturbing the payment itself. Once updated, the system handles the journal entries necessary to reflect the change.
Follow these steps to update the GLs for a paid invoice:
In CINC, go to Vendors > Invoices.
OR
In CINC with universal navigation, go to Payables > Invoices > Invoices.
The Invoice List page displays. Search for and select the appropriate association.
Select Paid from the Status drop-down list and then click Refresh.
Click the Calendar icon and select the appropriate date.
Delete the existing GL account(s).
Enter the new GL account(s) and click the Search icon.
Note: You must click the Search icon to link the account to this invoice.
The Item Description prepopulates with the Account Description for the GL Account but may be changed as necessary.
OR
Click the Copy icon to insert the Memo description.
Enter the Amount for the GL account.
Notes:
The Amount prepopulates with the invoice total but may be changed if amounts should be divided between multiple Expense Items.
The Reserve icon displays for expense accounts flagged as Reserve.
The Information icon displays. Hover over it to view the Expense GL Account Information window.
Click Add to add additional expense items. Repeat for any additional GL accounts.
Click Save.
Note:
You can recode the GL account as many times as necessary.
The system creates all necessary journal entries for you.