Broadcast Emails
Broadcast Emails
WebAxis Admin Portal users can send a broadcast email across all associations or multiple associations not only for board/committee and for web users, but also for directories and/or sections. This feature requires a security permission named Broadcast Emails Multiple Associations. Special care should be given as to who can send email across multiple associations.
Select Security/Security Permission, then click Edit Security Group for the appropriate Security Group.
Once security permission is granted, select Administration > Broadcast Emails to open the Broadcast Email screen. If you are using universal navigation, click Communications > Broadcast > Broadcast Emails.
Select one or multiple associations.
Select the checkbox(es) next to the recipient groups. For each selected recipient group, select the option(s) from the drop-down list and click Close.
Enter the Subject for the broadcast email.
To add Attachments, click Choose Files. Browse to and select the file.
Complete the Body of the broadcast email text. To keep the Word formatting when copying and pasting text from a Word document into the Body section, click the Paste from Word icon. The Paste from Word popup displays. Paste the text into the box and click OK.
On the Broadcast Email screen, click Email to broadcast emails to the selected recipients. NOTE: When emailing to multiple associations, the system limit is 1MB if adding attachments to prevent blocking by spam filters.
Recipients can unsubscribe from Broadcast Emails via a link on their email.
The My Profile screen of the Homeowner & Broad Portal displays whether the user is subscribed/unsubscribed from Broadcast Emails. Users can manage their preference from this screen.
Recipients who do not have a WebAxis Admin Portal account and have unsubscribed via the link will not be able to resubscribe. If the recipient creates a WebAxis Admin Portal account later, their current subscription preferences will be reflected on the My Profile screen.