To create a subledger linked to a prepaid assessment, you first designate an assessment as Prepaid.
Note: You can mark only new assessments as Prepaid.
Adding Prepaid Buckets
Follow these steps to add prepaid buckets:
In CINC, go to System > Assessments. If you are using universal navigation, go to Accounting > Settings > Assessments.
The Assessments page displays. Click New.
An empty row displays at the top of the table. Complete the following required fields. The remaining fields are optional.
Assessment: Enter a name for the assessment.
Payment Distribution Level: Enter a number that sets the assessment’s priority when CINC applies payments. Lower numbers get higher priority, for example, an assessment set to 110 applies before one set to 200. Give each assessment fee type a unique value. If multiple fee types share a value, payments apply to them in the order they were set up.
Payment Plan Default Distribution Level: Enter a number that sets the assessment’s priority when applying payments if the homeowner’s Payment Plan field is set to Active. This value replaces the Payment Distribution Level for homeowners on a payment plan and follows the same priority rule: lower numbers apply first. It can match the Payment Distribution Level value.
Prepaid: Enable this toggle to designate the assessment as a prepaid bucket.
Click Save.
Continue adding assessments, as necessary.
Deleting Prepaid Buckets
Follow these steps to delete prepaid buckets:
In CINC, go to System > Assessments. If you are using universal navigation, go to Accounting > Settings > Assessments.
The Assessments page displays. Select the checkbox next to the assessment and click Delete.
Confirm the deletion when prompted.