Cephai+ EFT Invoice Automation
Cephai+ EFT Invoice Automation
Cephai+ can auto populate suggested invoice details for Outstanding Payments on the Banking > Reconcile Bank Transactions screen. If you are using universal navigation, click Accounting > Daily > Reconcile Bank Transactions.
This feature significantly reduces time spent reconciling bank transactions by specifically targeting EFT transactions that, without Cephai+, require additional steps to match.
Cephai+ EFT Transaction Permissions
The Reconcile bank Account - Bank Transactions Security Permission control user access to Cephai+ features on the Reconcile Bank Transactions screen.
Cephai+ EFT Matching Process
The Outstanding Bank Transactions are matched through the following process:
The system attempts to automatically match an invoice to the outstanding payment based on the non-Cephai+ configurations and rules.
If the system cannot match the outstanding payment, Cephai+ will attempt to identify and make invoice suggestions. In this case, the Cephai+ icon appears next to the Amount.
Cephai+ learns from any manually matched vendor names and will match them with the same description and suggest the invoice details in the future.
Using Cephai+ to Match EFT Transactions
Select Banking > Reconcile Bank Transactions. If you are using universal navigation, click Accounting > Daily > Reconcile Bank Transactions.
Click the Amount hyperlink wherever the Cephai+ icon appears. This icon means Cephai+ has identified the transaction and can suggest invoice creation or an existing match.
If Amount is hyperlinked but the Cephai+ icon does not appear for a transaction, the system already matched the transaction.
Review the suggestions on the Review AI Reconciliation Suggestion pop up window.
If you override what Cephai+ coded to a field, it will remember your changes and apply them to future invoices.
Cephai+ will notify you if it detects a duplicate invoice, which you can review before saving.
Click Save. A new invoice will be created and available on the Vendors > Invoices screen. From here, the invoice is moved through the approvals process like normal. If you are using universal navigation, click Payables > Invoices > Invoices.
Adding Attachments to the Review AI Reconciliation Suggestions Window
To add attachments while reviewing AI suggestions, click Browse or drag and drop file attachments to the Review AI Reconciliation Suggestions popup on the Banking > Reconcile Bank Transactions screen. If you are using universal navigation, click Accounting > Daily > Reconcile Bank Transactions.
Attachments remain with the invoice record permanently as they flow through the CINC Accounting invoice workflows.
Up to five attachments are allowed.
The following file types are supported: .pdf, .docx, .doc, .jpg, .jpeg, .png.