Posting Manual Payments
Posting Manual Payments
Cash payments received at the management office must be posted manually to the homeowner’s account. This also applies to all payments for CINC-only customers.
NOTE: When multiple payments need to be added, use data import function.
Posting a Manual Payment
Select Homeowners > Transaction History. If you are using universal navigation, click Residents > Residents > Transaction History.
Search for and select the desired homeowner and association.
Click New.
Complete the Post Transaction screen by entering the following fields, then click Save:
Assessment Type: Defaults to Automatic Distribution. Select a specific assessment to apply the payment to avoid distributing the funds according to the distribution setup.
Type: Select the appropriate payment option. Set up under System > Drop Down Options / Drop Down List: Payment Type. If you are using universal navigation, click Settings > General > Drop Down Options.
Apply to: Regular, Delinquent Fee, etc.
Keep Credit: Select if the full payment amount should be applied to the chosen assessment; otherwise, the system will automatically move the funds to Prepaid. Use of this checkbox may cause an AR out of balance alert. Recommended use for this is to assign a payment to an assessment (e.g., special assessment) so that it is not distributed to other regular or maintenance assessments.
Year: Select the Fiscal Year. Leave on Auto to select current year or select a previous year from the dropdown.
Description: Optional. CINC recommends filling this in.
Date: Default to today’s date. You cannot post a batch with transactions that are dated for a closed fiscal period.
Batch: Click on the Search icon and click New to open and select a new batch.
Amount
Reference Number: Check number (If applicable).
If multiple payments need to be imported, use the data import function.
Posting the Manual Payment Batch
On the Transaction History screen, click on the Batch number of the newly added payment to run.
Review the Batch Audit Report.
Post the batch from the Homeowners > Batch Posting screen. If you are using universal navigation, click Accounting > Daily > Batch Posting.
Be sure to enter the Close Date as the same date as the transactions in the batch.
For instructions on reviewing and editing a batch (see Editing a Batch).
The report will display under Recent Reports. Click on its name to download it.