Matching Scanned Checks–Miscellaneous - Accounting Integrators (AI) Customers
Matching Scanned Checks–Miscellaneous - Accounting Integrators (AI) Customers
Miscellaneous checks are checks that are not intended to be applied to a homeowner’s account but should be deposited to the association’s account.
NOTE: Miscellaneous checks must be scanned in separate batches from homeowner and closing checks.
Once the miscellaneous checks have been scanned into CINC Accounting, match the checks:
Select Homeowners > Pending Scanned Checks to view the scanned batches/check images. If you are using universal navigation, click Accounting > Daily > Pending Scanned Checks.
Verify that the Unmatched Checks option is selected in the View dropdown.
Enter and/or verify the following information and click Save. Repeat this step until all checks in each batch have been matched:
Association: Search for and select the association if the scan process did not already do so.
Amount: Verify that the amount matches the written/legal amount of the check. Complete or correct the amount as needed.
Check Number: Verify that the check number is complete and correct.**
Routing Number: Verify that the routing number is complete and correct.**
Deposit Type: Miscellaneous Check.
Bank Account: Select the bank account to which the check should be deposited.
** Some check scan lines have these values in a different order and may have added them to the wrong field on the screen.
Once Miscellaneous Check is selected from the Deposit Type dropdown, three Income Account fields will display. Enter the appropriate GL income account(s) that the check should be credited to.
NOTE:
The debited asset GL is known by the system when the bank account above is selected. Enter the credit/income GL accounts in the fields provided.
The GL selected here will NEVER be a bank account or an expense GL, only an income GL.
Once all miscellaneous checks have been matched, select Matched Checks from the View dropdown, and verify that all checks have been correctly matched.
Click Post. The batch will be automatically posted at 3:00pm EST.