Enabling VendorPay

Perform the following procedures to enable VendorPay.

Enabling Bank Accounts

VendorPay must first be enabled at the bank account level.

Repeat the following steps for each bank account that will use VendorPay:

Select Banking > Bank Accounts. If you are using universal navigation, click Accounting > Settings > Bank Accounts.
Select a bank account.
Enable the Allow VendorPay toggle.
Click Save.

NOTE: When VendorPay is first enabled, the system submits an activation request. The toggle displays a Pending status until the approval is complete. Once approved, the toggle turns green and the bank account is ready for VendorPay use.

You must verify that each bank using VendorPay has complete address details on file.

Repeat the following steps for each bank that will use VendorPay:

Select Setup > Banks. If you are using universal navigation, click Accounting > Setup > Set Up A New Bank.
On the Banks screen, choose the bank by clicking on the bank's name hyperlink.
Ensure the bank's street address, city, state, and zip code are entered on the Bank Information screen.
Click Save.

You must verify that each association using VendorPay has complete address details on file.

Repeat the following steps for each association that will use VendorPay:

Select Setup > Association Setup. If you are using universal navigation, click Associations > Associations > View All.
On the Association List screen, choose the association by clicking on the association’s name hyperlink.
On the Association Information screen, ensure the association's street address, city, state, and zip code are entered.
Click Save.

You must verify that each vendor using VendorPay has complete address details on file.

Repeat the following steps for each vendor that will use VendorPay:

Select Vendors > Vendors. If you are using universal navigation, click Payables > Vendors > Vendor List.
On the Vendor List screen, choose the vendor by clicking on the vendor's name hyperlink.
On the Vendor screen, ensure the vendor's street address, city, state, and zip code are entered.
Click Save.

You must verify that each invoice, individual or recurring, includes an invoice number before it can be processed through VendorPay.

Follow these steps to verify invoice number information for an individual Invoice

Select Vendors > Invoices. If you are using universal navigation, click Payables > Invoices > Invoices.
On the Invoice List screen, click the Invoice Date hyperlink.
On the Invoice screen, ensure the Invoice# is entered
Click Save.

Follow these steps to verify invoice number information for a recurring Invoice:

Select Vendors > Recurring Invoices. If you are using universal navigation, click Payables > Invoices > Recurring Invoices.
On the Recurring Invoice List screen, click the Invoice Date hyperlink.
On the Recurring Invoice Template screen, ensure the Invoice# is entered.
Click Save.