Scanning and Posting Checks – Homeowner - Accounting Integrators (AI) Customers
Scanning and Posting Checks – Homeowner - Accounting Integrators (AI) Customers
Upon installation of the check scanner and software, scanned checks may be fed and posted within CINC Accounting. Three types of checks may be scanned: Homeowner, Miscellaneous, and Closing checks. Scan each type of check into a separate batch for uploading to CINC Accounting.
Click on the check scanning desktop icon to start the scanning process.
From within the check scanning software, select the Scan Mode from the dropdown menu:
Scan Coupons and Checks: Coupons must be scanned before checks. Scan a check stub that has helpful information as a coupon if desired.
Scan Checks Only
Place the checks or coupon and checks in the scanner facing outward and in the same direction as the Panini logo.
Click Start to scan the checks. Once all checks have been scanned, click Stop.
If any checks or coupons did not scan, click No, and start the scanning process over. If all checks and coupons scanned successfully, click Yes to upload the scanned batch into CINC Accounting.
NOTE: CINC recommends waiting two to three minutes before viewing the checks on the Pending Scanned Checks screen in CINC Accounting as the system will make a second attempt to read coupon/check information that the scanner did not.
Log in to CINC Accounting, then select Homeowners > Pending Scanned Checks. If you are using universal navigation, click Accounting > Daily > Pending Scanned Checks.
View the scanned batches and check images. Verify that the Unmatched Checks option is selected in the View dropdown.
Enter and/or verify the following information and click Save. Repeat this step until all checks in each batch have been matched:
Association: Search for and select the association if the scan process did not already do so.
Amount: Verify that the amount matches the written/legal amount of the check. Complete or correct the amount as needed.
Check Number: Verify that the check number is complete and correct.**
Account Number: Verify that the account number is complete and correct.**
Routing Number: Verify that the routing number is complete and correct.**
Deposit Type: Homeowner Check.
Homeowner: Search by a portion of the Name, Account Number, or Address.
** Some check scan lines have these values in a different order and may have added them to the wrong field on the screen.
After matching all payments in the batch, select Matched Checks from the View dropdown menu and verify that all checks have been correctly matched.
Click Post.
If necessary, delete and rescan a check. Enter the reason for the deletion, then click Delete. Reasons include wrong amount, wrong association, crooked scanned image, wrong deposit type, etc.