Recurring Journal Entries

CINC Accounting supports advanced scheduling of recurring journal entries for automate repetitive tasks. Recurring journal entries can:

Entering a New Recurring Journal Entry

Select Accounting > Recurring Journal Entry. If you are using universal navigation, click Accounting > General Ledger > Add Recurring Entry.
Choose the association.
Click New.
On the Recurring Journal Entry screen, complete the following:
- Description: Name of the recurring journal entry.
- Start Date: Date the first transaction.
- End Date: Date of the last transaction.
- Recurs on Day: Day of the month when the transaction will occur.
- Auto Reverse on 1st day of month (following Transaction Date): If needed, select the checkbox to automatically reversed the transaction on the first day of the next month.
In the Expense Items section of the screen, complete the following:
- GL Account: Search for and select the applicable GL Account to link the transaction to.
- Item Description: Populates from the selected GL Account.
- Debit: Amount of the debit if applicable.
- Credit: Amount of the credit if applicable.
To add new rows to the Expense Items section, enter the desired number of new rows in More Expense Items and click Add.
To remove an entry in the Expense Items section, select the checkbox next to the item to be removed and click Remove.
Review the Subtotal and Difference fields to ensure debits and credits balance. Discrepancies will show in red font. Adjust the Debit and Credit amounts if needed.
Click Save.

Select Accounting > Recurring Journal Entry. If you are using universal navigation, click Accounting > General Ledger > Add Recurring Entry.
Choose the association.
Choose an option in the View dropdown and click Refresh.
Click on the Created hyperlink for the entry to be edited.
On the Recurring Journal Entry screen, edit the information as needed.
Review the Subtotal and Difference fields to ensure the debits and credits balance. Discrepancies will show in red font. Adjust the Debit and Credit amounts as needed.
Click Save.

NOTE: Paused recurring journal entries will not run aging until enabled. See Restarting a Paused Recurring Journal Entry.

Select Accounting > Recurring Journal Entry. If you are using universal navigation, click Accounting > General Ledger > Add Recurring Entry.
Choose the association.
Choose Enabled in the View dropdown and click Refresh.
Click on the Created hyperlink for the entry to be paused.
On the Recurring Journal Entry screen, click Disable.

Select Accounting > Recurring Journal Entry. If you are using universal navigation, click Accounting > General Ledger > Add Recurring Entry.
Choose the association.
Choose Disabled in the View dropdown and click Refresh.
Click on the Created hyperlink for the entry to be restarted.
On the Recurring Journal Entry screen, edit the information as needed.
Click Enable.

Select Accounting > Recurring Journal Entry. If you are using universal navigation, click Accounting > General Ledger > Add Recurring Entry.
Choose the association.
Choose an option in the View dropdown and click Refresh.
Select the checkbox next to the journal entry to be deleted and click Delete.