GL History
GL History
The GL History screen provides GL account number history, per association.
Select Accounting > GL History. If you are using universal navigation, click Accounting > General Ledger > History.
Choose a GL Account (or a range of accounts) to review activities for that account and click Refresh.
You can search by:GL Account, To: Search for and select or enter the account number or name or a range thereof.
From/To Dates: Enter a specific date or a date range.
Amount Equals: Enter a dollar amount.
Description Contains: Enter a portion of or a complete entry description.
If a journal entry has been made, that line item is marked with a purple dot. Mouse over the purple dot to see who created the journal entry and on what date.
The vendor’s name will display with the line item if enabled on the Systems > Company Profile/Settings screen. If you are using universal navigation, click Settings > General > Company Profile.
GL accounts are configured on the Accounting > Chart Of Accounts screen. If you are using universal navigation, click Accounting > Settings > Chart Of Accounts.
If the GL Account is configured as a Balance sheet:
The From (date) is the selected beginning date for the query.
The To (date) is the selected end date of the query.
A Debit appears with the +/- sign reverse. That is, a balance of -100 would become 100 and 100 would become -100.
The Balance column displays the sum of debts and credits from inception of the GL account per the selected From date to the selected To date.
If the GL account is configured as an Income Statement:
The From (date) is January of the fiscal period for the selected date.
The To (date) is the selected end date of the query.
The Balance column displays a sum total from January of the selected year to the To date.
Viewing a GL Transaction
Click on a hyperlink in the Ref No column to open the GL Transaction popup for that GL entry.
Deleting a Journal Entry
To delete manual journal entries from the GL History screen, click on the Date and click Delete.
NOTE: Only manual journal entries that can be removed from the GL History screen.