Viewing VendorPay Invoice History

You can view and interpret VendorPay invoice history. It outlines the key fields and how each data point relates to payment processing and bank statement details, helping you track payment activity and understand the status of each invoice.

To view VendorPay invoice history:

Select Vendors > Invoices. If you are using universal navigation, click Payables > Invoices > Invoices.
On the Invoice List screen, search for and select an invoice.

NOTE: Click Paid in the Status / Approvals column to view the latest status.
On the Invoice screen, click the History tab.

Field	Description
Trans ID	CINC’s internal identifier, this ID will appear in VendorPay transactions on the customer bank statement as AVIDPAY AVIDPAY SERVICE REF* CK* #####. The CK # corresponds with the Trans ID.
Payment ID	Avid’s internal identifier. If the invoice is split into multiple payment types, each payment type receives a unique Payment ID.
Vendor Pay Check #	Actual check number on the check mailed to the vendor. ACH transactions in CINC have a check #0 with an additional data point, “Vendor Pay Check #”, that represents the physical check # on the check sent to the vendor from Avid’s clearing account.
Payment Method	Method by which Avid paid the vendor.
Status	Status of the payment at a given point in time. A Created status with a payment ID shows the payment has been successfully sent to AvidXchange.

Invoice History Example: Check

Date	Action
01/25/2023 10:45:25 AM	Invoice Posted Check #: 0 Amount: ($5,000.00) Posted For: 01/25/2023
01/25/2023 05:36:00 PM	Created Payment ID: 105354732 Payment Method: AvidPay Check Status: Payment created and saved
01/25/2023 05:36:00 PM	Payment Type Updated Payment ID: 105354732 Payment Method: AvidPay Check Status: AvidPay Check
01/26/2023 04:34:00 PM	Payment Status Updated Payment ID: 105354732 Payment Method: AvidPay Check Status: Debit Requested
01/26/2023 06:15:00 PM	Payment Approved Payment ID: 105354732 Payment Method: AvidPay Check Status: Payment Approval Task 1-Approvals Completed
01/26/2023 06:15:00 PM	Payment Status Updated Payment ID: 105354732 Payment Method: AvidPay Check Status: Sent to Check Printer
01/26/2023 07:05:00 PM	Payment Status Updated Payment ID: 105354732 Payment Method: AvidPay Check Status: Issued to Supplier
01/30/2023 09:10:00 AM	Payment Status Updated Payment ID: 105354732 Payment Method: AvidPay Check Status: Cleared

Invoice History Example: Split

Date	Action
01/20/2023 08:10:35 AM	Invoice Posted Check #: 0 Amount: ($10,000.00) Posted For: 01/20/2023
01/20/2023 02:02:00 PM	Created Payment ID: 105354732 Payment Method: AvidPay Check Status: Payment created and saved
01/20/2023 02:02:00 PM	Payment Type Updated Payment ID: 105354732 Payment Method: AvidPay Check Status: AvidPay Check
01/20/2023 04:18:00 PM	Payment Status Updated Payment ID: 105354732 Payment Method: AvidPay Check Status: Multiple
01/20/2023 05:00:00 PM	Created Payment ID: 105354733 Payment Method: Virtual Credit Card Status: Payment created and saved
01/20/2023 05:02:00 PM	Payment Type Updated Payment ID: 105354733 Payment Method: Virtual Credit Card Status: Virtual Credit Card
01/20/2023 06:13:00 PM	Payment Approved Payment ID: 105354733 Payment Method: Virtual Credit Card Status: Payment Approval Task 1-Approvals Completed
01/21/2023 06:13:00 PM	Payment Status Updated Payment ID: 105354733 Payment Method: Virtual Credit Card Amount: $8,000 Status: VCC Processing
01/24/2023 07:10:00 PM	Payment Status Updated Payment ID: 105354733 Payment Method: Virtual Credit Card Amount: $8,000 Status: VCC Cleared
01/20/2023 04:18:00 PM	Payment Type Updated Payment ID: 105354734 Payment Method: AvidPay Check Amount: $2,000 Status: AvidPay Check
01/20/2023 06:13:00 PM	Payment Approved Payment ID: 105354734 Payment Method: AvidPay Check Amount: $2,000 Status: Payment Approval Task 1-Approvals Completed
01/20/2023 10:13:00 PM	Payment Status Updated Payment ID: 105354734 Payment Method: AvidPay Check Amount: $2,000 Status: Sent to Check Printer
01/21/2023 07:10:00 AM	Payment Status Updated Payment ID: 105354734 VendorPay Check #: 123458 Payment Method: AvidPay Check Amount: $2,000 Status: Issued to Supplier
01/25/2023 09:10:00 AM	Payment Status Updated Payment ID: 105354734 VendorPay Check #: 123458 Payment Method: AvidPay Check Amount: $2,000 Status: Cleared

Viewing VendorPay Invoice History

Invoice History Example: Check

Invoice History Example: Split

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